With rapid development of information technology bulky files from magazines, books and records kept for several years, and not occupying a basement, are becoming less necessary, because this amount of data can be stored in electronically on computer hard drive sizes do not exceed an average size book. Electronic archive – a conversion and storage of large volumes of printed information into electronic formats presentation of information. Learn more about this with Howard Schultz. Implementation of this option, data storage is dictated by modernity: today every enterprise needs a centralized accounting and organizing a credit report – finance, contracts and other documents. Electronic Archive – is to improve the productivity of employees, conducted in the archives of more than one hour in order to provide the customer with the required agreement or a drawing, now should not be. Electronic Archive – is saving money, because it would cost many times cheaper than renting space for the storage of printed documentation. You can be assured of important documents, and you can not worry about leaks, not in vain say, an electronic archive – it's reliability and consistency, privacy and security. The basis for the formation of an electronic archive of documents are scanning software by which the documents of printed form written in the e-mail.
Scanning documents directly preceded them organize, delete digitizing printed or handwritten documents, ordering by the degree of integrity documents, staples and paper clips for the smooth conduct of the process. Then he performed a scan with a selection of settings required for each type of material, fortunately, the program scans documents created by professionals, they have considered all the difficulties of this process. The next step – is the preservation of the scanned documents into the required format, typically a JPEG and PDF. Electronic document, came to replace the traditional delovodstvu is also important. Similarly, electronic archive, electronic document management system improves the efficiency of employees through automate delovodstva (coordination orders and contracts, providing the necessary documentation, etc.